Definition: A Course Add is an action taken by a student prior to or during the start of the term to add a course to his/her schedule during the course Add Period. This period begins on the first day of online registration for the semester until the end of the second week of classes. Any changes made after the second week of the semester must be approved by the Advising Center.
Adding Classes during the Online Registration Period
Students may add classes to their schedules through their MyLIU portal during the online registration period. Online registration ends after the second week of classes for the fall and spring terms. Nontraditional terms and sessions will have customized add dates. See Tuition Liability Policy for additional details. Some classes may be blocked for online registration because they require proof of approval. If online registration is unavailable, the student must submit a completed Enrollment Change Form to the Office of Enrollment Services with approval signatures. Please see the section on Departmental Consent below for additional information.
After the Second Week of Classes
Beginning with the third week of classes, course additions may require the approval of the following persons and / or departments before the Office of Enrollment Services will process the change (please note that additional penalties and fees may apply):
The following course adds may require special administrative or departmental consent as follows:
Definition: A Course Drop is an action taken by a student prior to or during the start of the term to remove a course from his/her transcript. Students may drop one, some or all of their classes though the drop/add period without receiving any grade. However, students who fail to drop a course or wish to withdraw from a course after the designated drop/add period for a term but before the designated withdrawal deadline must follow the Official Withdrawal procedures. See Withdrawal Policy for details on Withdrawals.
Dropping Classes Prior to the Third Week of the Term
Students can drop classes up through the second week of the term with no penalty as follows:
Students may have their financial aid reduced if the student's enrollment status changes from full-time to part-time, or from full-time or part-time to below half-time. Students will have their financial aid cancelled if the student drops all courses and does not incur any liability, or fails to meet satisfactory academic progress standards as a result of the cancellation of enrollment. Financial aid for future terms will also be cancelled. See Appeals Policy for Student Withdrawals and Satisfactory Academic Progress Policy for additional details. Students receiving Veterans benefits should meet with the Veteran's Certifying Official to determine if drops will affect their current and future benefits when they; add or drop any course, withdraw from or terminate enrollment at the University.
Drops that change a student's enrollment status from full-time to part-time, or from full or part time to below half-time, may have their Federal, State, and/or University aid adjusted. The University may also be required to report the student's change in enrollment status to lenders, which can trigger the repayment of student loans. Students will be notified in these cases via writing.
After the Second Week of Classes
The following course drops may require special administrative or departmental consent as follows:
An appeal may be granted due to circumstances beyond the student's control that prevented him/her from dropping or withdrawing from a course(s) within the published deadlines. The circumstances must have interrupted the student's ability to attend classes for a substantial length of time, complete the semester, or adhere to the usual drop, withdrawal or refund policy.
DEADLINE FOR FILING A LATE DROP OR WITHDRAWAL APPEAL
Students will be given one year following the end of the semester in which a course(s) was taken to petition a drop/withdrawal retroactively. Financial Aid adjustments will not be made after July 31 of the following year in accordance with regulations set forth by the Department of Education.
A student may appeal in person, by fax, or email by submitting a signed and completed Student Appeal Request Form along with the required documentation to the Office of Enrollment Services by the appropriate appeals deadline. All appeal requests must be submitted by the student. Appeals submitted by a parent, legal guardian or spouse will be accepted only if the student is incapacitated.
The Office of Enrollment Services will work with other departments on campus to gather information, review the appeal, and make a determination based on the merits of the information provided. Students will be informed of the outcome of their appeal in writing.
IMPACT ON STUDENT RECORD, TUITION AND FEES, FINANCIAL AID
No adjustment will be made to the student's record, tuition, fees and financial aid.
The University reserves the right to cancel undersubscribed courses. When it does so, there is no program change fee.
All instructors at the campuses of Long Island University may assign the following grades for undergraduate and graduate courses:
|C-||1.67 (undergraduate only)|
|D||1.00 (undergraduate only)|
|W||Official Withdrawal (not used in GPA computation)|
|UW||Unofficial Withdrawal (not used in GPA computation)|
|INC||Incomplete (not used in GPA computation)|
If you have additional questions please contact your department chair or academic and career counselor.
Long Island University (LIU) is dedicated to ensuring the overall health and wellness of our campus community. Therefore, compliance with New York State Public Health Laws 2165 and 2167 is strictly enforced. Accordingly, all students born on or after January 1, 1957 who are enrolled for at least six (6) semester hours or equivalent per semester must provide written proof of 2 doses of measles, 1 dose of mumps, and 1 dose of rubella, also referred to as MMR. Additionally, LIU shall distribute information about meningococcal disease to all students and maintain a signed record documenting receipt of this information, as well as proof or waiver of vaccination.
Students must submit complete documentation for NYSPHL §§ 2165 and 2167 using the LIU MMR/Meningitis form prior to or upon registering for classes. All students who register on or after the first day of classes without satisfying these requirements will have a H02/H09 block placed on their accounts, preventing any additional enrollment activity until compliant immunization records are received. Students with either the H02 or H09 block may not remain in campus housing unless, within seven days after the first day of classes, they submit proof of (a) at least one measles vaccination or (b) submit proof of having undergone blood tests for immunity (titers).
Students whose complete immunization documentation is not received within 30 days of the first day of classes will be suspended from campus. Such students will not be allowed on campus until cleared by their campus student health program. Students who are suspended from campus due to immunization noncompliance must discuss all academic requirements directly with their academic program administration(s) and will be responsible for all financial obligations including, but not limited to full tuition, applicable fees, room and meal fees, and/or loss of access to campus services.
An Official Withdrawal refers to an action taken by a student to discontinue enrollment after the drop period has expired. The course is recorded on the transcript with a grade of W.
An Unofficial Withdrawal refers to a student who fails to attend or ceases to attend one or more classes without officially withdrawing from the University. The course is recorded on the student's transcript with a grade of UW.
A Course Drop is an action taken by a student prior to the start of, or during the term. The dropped course does not appear on his/her transcript. Please refer to the Add/Drop Policy for details on course drops.
OFFICIAL WITHDRAWAL DEADLINES
The University permits students to withdraw from a course, session, or term in the following manner:
Submit Completed Withdrawal Application Form
A student may withdraw in person, by fax, or by email by submitting a signed and completed Withdrawal Application Form to the Office of the Registrar by the withdrawal deadline. Forms are processed upon receipt. Any forms faxed outside business hours, during weekends or holidays will be processed the following business day.
Process through MyLIU
Effective Date of Withdrawal
Grade Point Average
Withdrawn or dropped courses do not affect a student's grade point average.
Financial Aid Adjustments
Students residing in on-campus housing must contact the Office of Residence Life upon withdrawal from the University. Students must follow proper check-out procedures and must vacate their campus housing within 48 hours of the effective withdrawal date. Students who drop or withdraw from a future term must vacate their campus housing after completion of finals. Room and board charges must be cancelled through the Office of Residence Life. Liability for these charges will be pro-rated and assessed at the time of cancellation.
Students who withdraw from all courses may be subject to readmission. Students who withdraw from the University must be in good financial standing in order to register for future classes or have access to their official and unofficial transcript.
Special Program Participation
ALTERNATIVES TO WITHDRAWALSchedule adjustment
For some students, receiving an incomplete grade and finishing the coursework at a later time may be a better option than withdrawing from the University. Students should be advised to discuss this option with their instructor, academic advisor or academic dean.
Every year, Long Island University informs students of their rights under the Family Educational Rights and Privacy Act of 1974, as amended. Long Island University complies with this federal statute which affords students over 18 years of age, or attending a post-secondary institution ("eligible students") certain rights with respect to their educational records.
These rights include:
This notice is not intended to be fully explanatory of students' rights under the Family Educational Rights and Privacy Act. Copies of the Long Island University Compliance Policy and the Family Educational Rights and Privacy Act are available from the Office of Enrollment Services.
The following FAQs are designed to elucidate the scope of the law and are based on materials prepared by the National Association of College and University Attorneys.
Question: What does FERPA restrict?
Answer: FERPA limits the disclosure of information from student "education records".
"Education records" include virtually all records maintained by an educational institution, in any format, that are "directly related" to one or more of its past or present students. A record is "directly related" to a student if it is "personally identifiable" to the student. A record is "personally identifiable" to a student if it expressly identifies the student on its face by name, address, ID number, or other such common identifier. A record is also personally identifiable if it includes "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty" - in other words, if it contains enough demographic or other information that it points to a single student. For example, a disciplinary record about an unnamed male student likely would not, without more, be personally identifiable, but a disciplinary record about an unnamed male sophomore political science major who lives in Smith Hall, plays on the soccer team, and is a resident of Huntington likely would "name" the particular student.
Despite the name "education records," there is no requirement that a record be "educational" or "academic" in nature to qualify. Thus, the term includes not only registrar's office records, transcripts, papers, exams and the like, but also non-academic student information database systems, class schedules, financial aid records, financial account records, disability accommodation records, disciplinary records, and even "unofficial" files, photographs, e-mail messages, hand-scrawled Post-it notes, and documents that are publicly available elsewhere or that the student herself has publicly disclosed.
Question: When may information from education records be disclosed?
Answer: In general, information derived from a student's education records may be disclosed only if: (1) it is "directory information;" (2) the student has consented to the disclosure or (3) the law provides an exception that permits disclosure without the student's consent.
Question: What is "directory information"?
Answer: FERPA allows institutions to designate certain classes of information as "directory information" that may be released to anyone without a student's consent. At LIU, directory information includes each student's name; dates of attendance; enrollment status; class; major; awards; honors; degrees conferred; past and present participation in officially recognized sports and non-curricular activities, physical factors (height, weight) of athletes and previous educational institutions most recently attended.
Students may "opt out" and block the release of their own directory information, by making a formal request to the Office of Enrollment Services. Even if a student has chosen to block the release of directory information, the institution may nevertheless continue to disclose that student's directory information under any other exception that may be applicable or with the student's case-by-case consent.
Question: May information from student education records be shared with others on campus?
Answer: Yes. Under one of FERPA's many exceptions, campus personnel are free to share information from student education records with other "school officials" who have "legitimate educational interests" in the information. The Family Policy Compliance Office ("FPCO"), the office within the U.S. Department of Education charged with overseeing and enforcing FERPA, offers the following model definitions:
A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. For example, a student of faculty member concerned that a student's statements or behavior evidence a potential threat could - and should - share relevant information with the dean of students, the judicial affairs office, the campus counseling center, the campus law enforcement unit, or other appropriate "school officials" whose job it is to deal with such issues.
Question: May information from a student's education records be disclosed to protect health or safety?
Answer: Yes. FERPA permits the disclosure of information from student education records "to appropriate parties, including parents..., in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals." For example, if a student sends an e-mail to his resident assistant saying that he has just been diagnosed with a highly contagious disease such as measles, the institution could alert the student's roommate, and perhaps others with whom the student has come in close contact, to urge them to seek appropriate testing and medical care. Safety concerns warranting disclosure could include a student's statements about suicide, unusually erratic and angry behaviors, or similar conduct that others would reasonably see as posing a risk of serious harm.
In general, and when reasonably possible, the initial disclosure should be made to professionals trained to evaluate and handle such emergencies, such as campus mental health or law enforcement personnel, who can then determine whether further and broader disclosures are appropriate. Depending on the particular circumstances, disclosure under this exception may be made to law enforcement, parents, threat assessment teams or professionals, individuals who may have information necessary to determine the extent of a potential threat (such as friends, roommates, and prior schools attended), and potential victims and their families. If the concerns are of a more urgent nature, school officials should immediately contact campus or local police. FERPA permits each of these communications.
Question: When may the university disclose information from a student's education records to the student's parent or legal guardian?
Answer: Once a student is attending LIU, all rights provided by FERPA rest with the student, even if the student is younger than 18 years old. Education record information may therefore be disclosed to the parent of a college or university student only with the student's consent, or when one of the exceptions to FERPA permits disclosure. Two exceptions specifically address communications to parents.
First, FERPA permits disclosures of any or all education record information to a student's parents if the student is their dependent for federal tax purposes. To rely on this exception, the institution must verify the student's dependent status, normally either by asking the student for confirmation or by asking the parents for a copy of the relevant portion of their most recent tax return.
Second, an institution may provide information to a parent or legal guardian about any violation of law or of an institutional rule or policy governing the use or possession of alcohol or a controlled substance, if the institution has determined that the student committed a disciplinary violation with respect to such use or possession and the student is under the age of 21 at the time of both the violation and the disclosure.
These exceptions, like the other FERPA exceptions, are independent of each other. Thus, an institution may notify parents about a 19-year-old student's underage drinking violations even if the student is not their tax dependent, and may likewise notify the parents of a 22-year-old student's drug violations if the student is their tax dependent. Similarly, the situation need not rise to the level of a health or safety emergency in order for either of these exceptions to apply.
Question: What about disclosing information from the student discipline process, either to others on campus or to other institutions?
Answer: FERPA expressly permits institutions to include in a student's education records information about disciplinary action taken against the student for conduct that posed a significant risk to the safety or well being of that student, other students, or other members of the community. Such information may be disclosed to any "school officials" who have "legitimate educational interests" in the behavior of the student, and it also may be disclosed as appropriate under the health and safety emergency exception. FERPA also expressly provides that, for purposes of the health and safety emergency exception, the "appropriate parties" to whom disclosure may be made include teachers and officials at other institutions who have legitimate educational interests in the behavior of the student.
In a separate (and again independent) exception, FERPA further permits institutions to disclose to anyone the final result of a university disciplinary proceeding conducted against a student who is an alleged perpetrator of a crime of violence or a nonforcible sex offense. The "final result" is limited to the name of the student who is an alleged perpetrator of a crime of violence, the violation found to have been committed, and any sanction imposed against the student by the institution.
Question: Is the disclosure of campus law enforcement unit records restricted by FERPA?
Answer: No. Records that are created by the campus law enforcement unit for a law enforcement purpose are not "education records" and, at least as far as FERPA is concerned, may be shared freely with anyone the institution, in its discretion, deems appropriate. For example, FERPA would not prevent a campus law enforcement unit from disclosing to external law enforcement agencies an incident report concerning the unit's response to a student's threatening statements or behavior.
Question: May an employee disclose personal knowledge and impressions about a student, based on the employee's personal interactions with the student?
Answer: Yes. FERPA's disclosure restrictions apply only to information derived from student education records, not to personal knowledge derived from direct, personal experience with a student. For example, a faculty or staff member who personally observes a student engaging in erratic and threatening behavior is not prohibited by FERPA from disclosing that observation. The employee generally should limit disclosure of such information to professionals trained to evaluate and manage it, as other privacy laws conceivably could apply and prohibit broader disclosures, depending upon the circumstances.
Question: What should a faculty member or other university employee do if he or she is concerned about a student?
Answer: If the concern is that a student may engage in violent behavior, toward self or others, and the threat appears to be imminent, the employee should contact the campus police or security office immediately. If the concern is of a less urgent nature, or the employee is not quite sure what to make of a student's comments or conduct, the employee should consult with professionals on campus or associated with the institution, such as the Dean of Students, a campus counseling center, or law enforcement, who may be able to assess the potential threat, identify resources for the student, and provide information that could assist in deciding on an appropriate course of action. In consultation with appropriate campus resources, a collective decision may then be made to contact a family member, an appropriate off-campus resource, or others.
FERPA would not present an obstacle to any of these disclosures. The worst response is to ignore troubling or threatening behavior. School officials should trust their instincts when a student appears to be in trouble and should consult with others on campus.
FERPA does not impede the sharing of student information among campus officials or appropriate third parties when there is a legitimate concern relating to campus or personal safety. In the case of an emergency or serious threat to personal safety, any ambiguity about FERPA can - and should - be resolved in favor of protecting the safety of individuals.
If you have any questions about FERPA, please contact the Office of the University Counsel at 516-299-3665.▲ Back to Top