Residence Life Policies
Room Selection and Assignment Policy
Returning students who submit a housing application before May 1 will be guaranteed an assignment on LIU Post. Priority for residence hall occupancy is given to all full-time undergraduate students. To be eligible for on-campus housing students must be registered for full-time classes and be in good standing with the Bursar and Academic Standing Office.
Applications for the fall semester are accepted from new resident students beginning February 1, and for the spring semester on October 1 of the fall semester. These assignments are made after all returning resident students have been accommodated. Priority is based on the date of receipt of the application to the Office of Residence Life and deposit date to the Bursar and distance from campus. The University reserves the right to terminate this agreement and repossess the room(s) for failure to pay University fees, for violation of Campus policy or when notified by the school that a resident has taken a leave of absence or withdrawal from the University.
For new students, all assignments will be based on the information that is supplied in the On-Campus Housing Application. If you feel that you have attributes or preferences that will assist in the assignment process (such as a smoking habit), please be sure to indicate those attributes or preferences on the application or on an attached document. New students who wish to live with another new resident student may make a request for a specific roommate on their housing application. Continuing students who live on campus and who wish to live with another new resident student may also make a request for a specific roommate on their housing application.
These roommate requests will be honored whenever possible, provided that the applications and deposits are received by Residence Life approximately the same time (we suggest students mail them together), and both applicants request each other as roommates on the housing application(s). The LIU Post does not assign rooms or roommates on the basis of race, color, national origin, religious or sexual preference, or academic major.
The Office of Residence Life sets administrative procedures so that students can readily obtain campus housing when it is available. It is important that students check in, check out, and exchange rooms through established procedures so that an accurate list of occupancy can be maintained.
Returning students will have the opportunity, during the spring semester, to choose their room and roommate for the following academic year. All students who have a room assignment for the fall semester will automatically be given the same assignment in the spring.
Room changes - will only be processed during periods specified by the Office of Residence Life, generally in the third week of each semester. No student may change his/her room assignment without authorization. Forms will be available from building staff. Be sure to fill out all required paperwork. If you have questions about keeping or changing a housing assignment, ask a Residence Assistant (RA), a Residence Hall Director (RHD), or Central Office Representative. The Office of Residence Life reserves the right to move students without notice at any time.
Students living without a roommate or assigned to a space deemed temporary are subject to consolidation. Consolidation could include, but is not limited to students moving to another floor, wing, or building. Students that plan to leave the Campus between semesters for any reason (graduation, transfer, withdrawal, etc…) and wish to cancel the Housing Contract must notify the Office of Residence Life in writing. Cancellations processed after July 1 for the fall semester, or after January 1 for the spring semester, may be subject to additional charges.
Cancellation and Refunds - All cancellations and refunds must be requested in writing at the Office of Residence Life. The effective date of a student’s cancellation is the date on which the student cancels in writing at the Office Residence Life, vacates and removes all personal belongings from the room, and properly checks out with the Residence Hall Staff. The cancellation will not be considered effective until the 3 conditions are met. Once initiated at the Office of Residence Life, a refund will be processed at the Office of the Bursar in approximately 6 to 8 weeks. For the fall semester, no deposit refunds will be granted after July 1. For the spring semester, no deposit refunds will be granted after January 1. Any questions involving refunds should be directed to the Office of Residence Life or Bursar.
Any resident who fails to pay any fee or assessment as required for residency, including the required meal plan, shall be subject to a minimum sanction of suspension from residence and a maximum sanction of expulsion from residence. In addition, he/she may be subject to general University regulations regarding non-payment of fees. Cancellation of the Housing Agreement submitted after occupancy is eligible for refunds according to the refund schedule listed below.
|1st Calendar Week
|2nd Calendar Week
|3rd Calendar Week
|4th Calendar Week
*Please note: There are NO refunds for Meal Plans.
Students who have delinquent accounts or other unpaid financial obligations due to the Campus, or disciplinary (“D”) blocks, may not continue in residence until these matters are resolved. Students with unpaid accounts will be held liable for all additionally posted charges. These charges include but are not limited to the full amount for meal plan and housing charges. No refunds will be issued for any reason for Campus meal plans with unused meals (including but not limited to, unused meals accumulated while student has outstanding Bursar bills). Students who are suspended from housing due to student conduct-related incidents are not eligible for refunds of any kind.
Early Occupancy Fee – Any student who arrives prior to the designated early move-in date will be charged a per diem fee, which will be added directly to the student’s Bursar account. All early arrivals must be pre-approved by the Residence Hall Director.
Checking Out - Information regarding building closing and check out procedures will be widely publicized prior to the end of each semester. Residents are responsible for knowing and adhering to these procedures. Any resident who leaves the residence halls and fails to check out through the established procedures of the Office of Residence Life may be subject to disciplinary action and an improper checkout fee.
Summer/Intersession Living - During break periods, when residence halls close, on-campus housing is available. Housing is extended to students registered for session classes during that session; maintain an address outside of the United States; who work on campus, or are given permission by the Office of Residence Life. Applications for Intersession periods become available 4-6 weeks prior to the break period. A separate application must be made for each session. Please note: Buildings used for each summer session vary, often necessitating a move-over between sessions by continuing residents. The buildings used for summer sessions are usually not air-conditioned. In addition, the University meal plan is not active during the Intersession and Summer Sessions. Students are expected to make arrangements for their meals. The Winnick Student Center is closed during these sessions.
Any student who remains in his/her assigned room (or any other room) during a closed-down period without having obtained written authorization from the Office of Residence Life is in violation of his/her Housing Contract, and will be subject to disciplinary action. Be sure to read and follow all special institutional memos distributed pertaining to closing/re-opening dates and vacation housing.
Please note that winter intersession and/or summer session residents are subject to a no tolerance policy for disciplinary violations; therefore a resident found responsible for any disciplinary violation may be subject to suspension from the residence halls.
Policy Regarding the Roommate Bill of Rights
The following “Bill of Rights” contains basic rights of roommates. As a resident, you have the right to:
- Read, study, sleep and relax in your room without excessive interference.
- Live in a clean and safe environment.
- Have free access to your room and facilities.
- Personal privacy in respect to self and belongings.
- Host guests as long as all residence hall policies are followed. The host’s roommate’s rights must be respected.
- Request a Residence Life staff member to assist you with any conflict or concern.
- Have any disagreements be discussed in an atmosphere of openness and mutual respect.
- Reasonable access to the room telephone and voicemail service.
Students alleged to be in violation of the above and/or any other campus policy will be subject to disciplinary action, including but not limited to immediate reassignment of all occupants of the room.
Room Responsibility Policy
During move in, all students must complete a room inventory. It is encouraged that all students review the inventory sheet and update it as necessary. If items become damaged during the year, students are responsible to contact appropriate building staff so that a work order can be produced. If damage is determined to be wear and tear, no bill will be issued. If not, students will be billed for repair or replacement. At the end of the housing agreement students must ensure that all items are in order and that all furniture is in the room and properly attached. A review of the Exit Inventory Form with the RA is recommended. Failure to properly check out will result in additionally posted fees.
The residence halls do not have storage space available for students’ belongings aside from their allotted in-room closets and/or bureaus. Therefore, residents are encouraged to coordinate with their roommate(s) and bring only those items to Campus which are absolutely necessary, while sending luggage, extra clothing, boxes, etc. back home. Students are also responsible for all University issued furniture. Any items removed from the room will result in disciplinary action and a fine for replacement of the item.
Room Code - To retrieve a code between the hours of 9 a.m.to 5 p.m. students should contact an RA or RHD in the building. Otherwise, they must report to the Office of Residence Life in Post Hall. The Central Office will not give any student a room code over the phone. From 5 p.m. to 9 a.m. the RA on duty can assist. A student that believes that someone has possession of their individually assigned room code may have it changed after explaining to your RHD how the person got the personally identifiable code. Disciplinary sanctions for sharing a code include, but are not limited to, a charge of $50 and an official disciplinary record being created.
Damage Billing - The furniture and facilities of the Campus must be kept in good condition. No student shall engage in or permit the damage to, removal of, or unauthorized addition to any furnishings, equipment, or property belonging to the Campus. Nor shall a student engage in or permit any alterations to the floors, walls, furnishings, ceilings, doors or door locks. Charges for missing or damaged items will be assessed at replacement cost including any necessary labor.
Liability for Damages - Each person assigned residency in a residence hall will be held responsible both jointly and individually for any damage to his/her assigned room or furnishing contained therein and for any damages caused by a student visitor. The Campus shall not be liable for any damages to or loss of personal property in the common areas, outdoor areas, room(s), suite common areas or mailbox assigned to the student or other person. In the event that no persons can be found solely responsible for a common area charge, all students assigned to that area will be charged.
Multiple Liabilities - In the event that two or more persons occupy the same room or quarters, and it cannot be ascertained which of them is responsible for damage therein, the assessment shall be made against both (or all) equally.
Common Area Liability - Each student is, along with the other residents, jointly responsible for the proper use and care of the public areas of the residence hall (i.e.: bathroom, corridor, lounge, etc.). In situations involving damages or vandalism of a common area, unless an investigation by the Residence Life staff results in documented proof identifying the responsible individuals, a group bill will be shared by all the students living in the suite, wing, floor, or building. Additionally, occurrences of common-area damages may result in the reassignment and/or other disciplinary action of some or all of the residents of that area.
The resident students’ cooperation in the investigation of these incidents is essential if the Office of Residence Life is to avoid imposing group billings and/or disciplinary action. If proof can be obtained concerning the individual(s) responsible, group sanctions will be levied.
Smoking - All residence hall areas are smoke-free. Smoking will not be permitted in any residential areas, including but not limited to; student rooms, common areas, and all areas within 15 feet of a residential building.
Fire Safety – Students are required to abide by all campus fire safety procedures. Items that are deemed unsafe by New York State Fire Safety Personnel, appropriate campus administrator, and/or Residence Life representative may be confiscated without notice. The University reserves the right to provide appropriate safety equipment to students at an additional cost to the student.
Appeals – Students are entitled to request an appeal for the result of an Administrative Hearing. Requests for appeals must be made in writing and received within three (3) business days for the date of receipt of the discipline letter. When a hearing is conducted by a Residence Hall Director, students that fail to make an appointment for or attend a scheduled Administrative Hearing forfeit the right to appeal.
All guests must sign-in to the residence hall and present a valid photograph ID. The resident host must assume full responsibility for the guest’s behavior and well-being. Hosts must accompany their guests at all times inside the residence hall building. No resident may sign in a guest who is not their own. The resident may not have more than one overnight guest at a time, and the guest may not stay longer than two (2) consecutive nights in any Campus residence hall. Resident must have agreement of all roommates upon the presence of guest(s). Residents are not permitted to have infants or small children stay overnight in the residence halls. Residents are not permitted to have any overnight guests during final exam weeks or Senior Week. The resident may sign in a maximum of three (3) guests at any given time.
Guest Visitation – Guests are not permitted to enter any residence hall unless: the guest has a valid photo ID; the guest has signed in with the proper campus officials; the guest is not suspected to be under the influence of alcohol and/or other drugs. Guests suspended and/or banned from a residence hall or involved in any policy violation are subject to suspension from the C.W. Post Campus. A “guest” is someone who is visiting a specific resident or has been allowed to visit a room or function by a resident, whether invited or uninvited. Guest(s) who have previously trespassed on Campus will be subject to criminal prosecution and/or arrest. Children 12 years and younger not permitted to stay overnight in halls. Ages 12-17 are permitted with parental consent.
All guests/visitors who do not live on campus must sign in with a Campus official in the lobby of the residence hall and will be required to produce picture identification (driver’s license, passport, etc.) at the time of sign-in. Resident students wishing to visit a hall other than their assigned building must also produce identification to sign-in personnel.
Overnight guests are only permitted with permission from all roommates. No guest may reside in a hall/room for more than three consecutive nights.
Students hosting a guest of any kind will be held fully responsible for the actions of that guest. It is the host’s responsibility to educate the guest of the policies. Any persons on the C.W. Post campus must present identification to campus official(s) upon request.
Holding gatherings of any kind in excess of eight (8) people in a residence hall room or sixteen (16) in a residence hall suite is prohibited.
Outside vendors, including but not limited to food delivery personnel, must be met outside of the residence hall entrance. Vendors of any kind are not permitted within the residence halls (unless otherwise sanctioned by the University).
Policy For Room Entrance by Campus Officials
Students’ rooms may be entered by at least two Campus officials without prior consent given. Reasons for entering a student’s room may include but are not limited to:
- Maintenance services necessary as mandated by the Campus or at the request of the resident.
- Maintenance or health inspections.
- Fire safety inspections.
- A facilities-related and/or health-related emergency.
- Fire alarm room inspection.
- Reasonable belief that a law and/or Campus policy is being violated.
Policy For Fire Safety Inspections
Constant, irregular and unannounced safety inspections will be conducted each week. The inspection may be completed by the Campus Fire Marshall, Residence Hall Director, and/or a Residence Life Staff Member. All residence hall rooms on the campus will be inspected throughout each semester. Rooms in violation will be re-inspected. The Office of Residence Life, in conjunction with Facilities will confiscate any and all material that is illegal in the student room. All residents of the room will be held accountable for the illegal material. Residents will be informed in writing of the violation and related fines and/or sanctions. Campus officials maintain the right to confiscate and destroy any illegal items found.
A resident with knowledge of a policy violation can be found responsible for the applicable violation. Upon being in the presence of a violation, a resident is expected to do one or more of the following:
- Personally confront and stop the violation, if it is prudent and safe to do so;
- Bring the violation to the awareness of a Residence Life staff member or the Department of Public Safety;
- Leave the scene of the violation.
Any student who fails to satisfactorily complete a sanction shall be subject to disciplinary action under the Failure to Cooperate provision of the Student Code of Conduct. Failure to complete a sanction may result in suspension from residence and/or Campus pending a hearing, suspension or expulsion from residence and/or the Campus, and/or the placement of a “D” (Disciplinary) Block on the student’s records, registration, and housing.
The Advisory Committee on Campus Safety will provide, upon request, all campus crime statistics as reported to the United States Department of Education.
Pets/animals of any kind including fish are not permitted. Service animals are excluded.
Health, Theft and Fire Insurance Policy
University policy requires all resident students to have health insurance. All residents will be automatically billed for the university-sponsored health insurance plan on their bursar account. You have an opportunity to waive this charge by complying with the waiver procedures. If you wish to waive the charge, visit https://webapps.liu.edu/studenthealthinsurance and follow the instructions. Print and retain a receipt evidencing proof of compliance with the waiver provisions. Failure to comply on time with the waiver provision and meet the posted deadlines will result in the student being billed for university-sponsored health insurance.
The University will not be held liable for personal items lost by theft, fire or water damage, breakage and vandalism. We recommend you register for Student Property Insurance (Registration materials are in the Office of Residence Life).