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Academic & Administrative Regulations

Academic Responsibility

Candidates for a professional degree from LIU Pharmacy are expected to know the graduation requirements set forth in the LIU Pharmacy Professional Program and Graduate Bulletin. It is the responsibility of the student to know and comply with the academic requirements and regulations of the College as well as those of LIU. All students must seek the counsel of an academic adviser. Students must also meet basic standards of performance established for each class with respect to attendance, promptness in completing assignments, correct English usage, accuracy in calculations, neatness and general quality of workmanship. Fulfillment of these fundamental responsibilities must be recognized by the student as an essential prerequisite to achieving satisfactory academic standing and to being recommended by the faculty for a degree.

Attendance

Successful work in LIU Pharmacy is dependent upon regular class attendance. All students are expected to attend classes and to participate in classroom activities. Faculty have the right to weigh attendance and class participation in determining grades. Consequently, excessive absences may impact negatively on the evaluation of a student’s performance. Pre-professional pharmacy students should consult the LIU Brooklyn Undergraduate Bulletin regarding attendance requirements. For students enrolled in years P-3, P-4, P-5 and P-6, faculty will inform students at the beginning of each semester of policies governing attendance as written in the course outline or syllabus distributed to the students.

Attendance is required of all students in years P-3, P-4, P-5 and P-6 in recitations, laboratories and in Introductory and Advanced Pharmacy Practice Experiences. Students in the experiential programs may be permitted to leave the sites from time to time when returning to the campus for special events, upon the approval of the preceptors.

Tardiness

Students are expected to be present from the beginning of classes and laboratories until the instructor dismisses them. Students are expected to comply with the hours set by preceptors for experiential courses. If students arrive late, they may be denied admission or marked absent. Habitual tardiness and/or failure to attend hours set by preceptors for experiential courses may impact negatively on the evaluation of a student's performance. Additionally, disciplinary action may be undertaken for students with habitual inattentiveness to punctuality and attendance.

Full-Time Students

A full-time student is one who is carrying 12 or more credit hours in each semester. Sixth-year students registered for six or more credits in the summer are considered full-time for the summer session.

Change of Address or Telephone Number

All professional students must report changes of address or telephone number to the LIU Brooklyn Office of the Registrar and to the LIU Pharmacy Office of Student and Professional Affairs.

Cancellation of Courses

LIU Pharmacy reserves the right to cancel undersubscribed courses. When it does so, there is no program change fee.

Summer Session(s)

A maximum of eight credit hours of coursework is allowed during any one summer session except for the sixth-year student’s advanced practice experiences or by special permission from the Assistant Dean for Academic and Student Affairs.

Auditing of Courses

Auditing of courses (without credit) is allowed only with the permission of the Assistant Dean for Academic and Student Affairs. The audit fee is set at one-half the regular tuition fee, plus the full application fee for new students. On behalf of special programs of instruction, the Assistant Dean for Academic and Student Affairs may authorize exceptions to the rules for auditing.

Minors and Double Majors

In addition to having the professional program in pharmacy as a student's major students may wish to have a minor. A minor may consist of at least 12 credits in courses numbered over 100 in a department or discipline other than LIU Pharmacy. A student must have permission of the Assistant Dean for Academic and Student Affairs to complete a minor. Once a student successfully completes 12 or more credits in courses numbered over 100 for a minor, the Assistant Dean for Academic and Student Affairs will notify the Registrar to enter the minor on the student's transcript. Due to the course requirement of the Doctor of Pharmacy program plan, in the vast majority of cases electing to pursue a minor will necessitate additional credits for the completion of the degree.

Students pursuing the Doctor of Pharmacy program are not permitted to pursue a double major.

Electives

Generally, students are expected to enroll in elective offerings of Doctor of Pharmacy program of LIU Pharmacy to fulfill the elective requirements for the degree. On occasion, students may be granted permission to take graduate course offerings of LIU Pharmacy and/or course offerings from other colleges and schools of LIU Brooklyn. Students wishing to receive credit for the fulfillment of professional elective requirements for courses outside of those offered as professional electives must seek permission from the Assistant Dean of Academic and Professional Affairs in advance of enrolling in such courses. Students are expected to present written statements indicating their reasoning for enrollment in electives other than those offered through the Doctor of Pharmacy degree program.

Policy for Taking Courses at Another Institution

All courses for the professional phase of the Doctor of Pharmacy program (years 3-6) must be taken in residence at LIU Pharmacy. Pre-professional matriculated students at LIU Brooklyn may only take courses at another institution as a visiting student under the following conditions:

  1. Students must file an “Application to Take Courses at Another Institution” with their respective Dean’s office. Students must provide evidence of course equivalency to the corresponding LIU Brooklyn course. Note: Permission must be granted by the Dean, not the student’s academic adviser.
  2. The other institution must be a four-year accredited institution (two-year community colleges are unacceptable).
  3. Students may not take a course at another institution within the New York City metropolitan area (within a 50-mile radius of LIU Brooklyn) if the course is being offered at LIU Brooklyn.
  4. If a course required for graduation is not being offered at LIU Brooklyn in a given semester, or the student lives outside the New York City metropolitan area, then permission can be considered.
  5. Students must be in good academic standing; students on academic probation cannot be granted permission to attend other institutions.
  6. The visiting student authorization becomes automatically invalid if, by the conclusion of the term during which it is granted, the student is placed on academic probation.
  7. Only letter grades of C or above are acceptable for transfer credit. Grades of D or P are not transferable. Grades earned at another institution are not used in the computation of either the student’s major or cumulative average, they do not remove F grades earned at LIU Brooklyn, nor do they count toward fulfillment of residence requirements or the requirements for graduation with honors.
  8. Visiting student authorizations are granted for a maximum of 9 credits.

Dean's List

The Dean’s List for each semester of each class year consists of those matriculated students who are registered in that class year, have completed at least 12 credits during that semester, received a passing grade in every subject for that semester and achieved a grade-point average of 3.500 or more for that semester. Students who earn a C-, D, F, W, WF, UW, U, INC, or ABS in any semester, even though the symbols are subsequently changed to grades, may not be placed on the Dean’s List for that semester. A student who receives an NGR (no official grade receive) in any semester will not be placed on the Dean's list until the NGR is replaced with a grade, excluding those listed above, that otherwise qualifies the student for the Dean's List.

Examinations

Absence from Tests and Examinations

If a student is absent from any test or examination, including a final examination, the instructor may afford or deny him or her an opportunity to make up the work that was missed. In such cases, the instructor is the sole judge of the validity of the student’s excuse.

Absence from a Final Examination

Any student who for any reason is absent from a final examination and who wishes to take a deferred final examination is required to apply, in writing, within five days to the Assistant Dean for Academic and Student Affairs to ask for permission to take a deferred final examination, giving the reason for the absence from the examination. The student also may need permission from the course instructor, as noted in individual syllabi. If the absence was caused by sickness or injury, the letter must be accompanied by a medical certificate stating when the illness began or the injury was sustained, and the number of days of confinement recommended by the physician. If the absence was caused by death in the immediate family, the student must indicate the date of death and the relationship to the deceased. If the absence is justifiable, permission will be granted to take a make-up examination for which a specific fee is charged for each exam up to three exams. An admission card or other suitable evidence of payment must be granted to the instructor before such examinations are given.

Grades and Symbols

The following grades are used: A, A-, B+, B, B-, C+, C, C-, D, F, P.

The following symbols are used:

U: The symbol U is assigned in certain proficiency courses when a student has completed all work in a fashion unacceptable to warrant a passing grade. The student must repeat the course in the semester immediately following. The symbol U is not computed in the student’s average. A student may receive only one U symbol in any course. On the second enrollment, the student must either satisfactorily complete the course or receive an F.

ABS: The symbol ABS (Absence from Final Examination) is assigned when a student has failed to take the final examination in a course in which he or she was doing satisfactory work. If a student fails to take a deferred final examination, the ABS is changed to F at the end of the next semester. If the ABS is made up, the final grade will appear on the student’s permanent record as I followed by the grade assigned. A grade of F is assigned when a student misses the final examination in a course in which the student was doing unsatisfactory work.

INC: The symbol INC (Incomplete) may be assigned if, for reasons acceptable to the instructor, a student has failed to complete a part of the required course work. An INC is given only at the discretion of the faculty member. It is the student’s responsibility to make specific arrangements with the instructor to complete the coursework and to have the grade submitted to the Office of the Registrar before the end of the next semester. If the course is completed within the next semester, both the INC and the final grade will appear on the student’s permanent record. Satisfactory completion of the course does not eliminate the original “Incomplete” designation. An INC grade which is not made up during the next semester becomes an F.

W: The symbol W (Withdrew) is assigned when a student officially withdraws from a course in which the student was doing satisfactory work. Students must obtain a Withdrawal Form from the Office of the Registrar and have this form signed by the instructor of the course(s) concerned. (See also under WITHDRAWAL.)

WF (Withdrew, failed): The symbol WF is assigned when a student withdraws and is doing unsatisfactory work. The WF is not computed in the cumulative average.

UW (Unauthorized Withdrawal): The symbol UW is assigned when a student unofficially withdraws from a course. The UW is not computed in the student’s average.

PASS-FAIL OPTION: In elective courses, the student has the option of choosing his or her course grade on a P-F basis or on the regular letter grade basis. This choice must be made and indicated to the instructor no later than the official withdrawal date for the course. Certain required courses must be taken on a Pass-Fail basis. Grades in Special Projects courses and certain experiential courses are P and F.

NGR: A temporary symbol of NGR (No Grade) has been adopted for instances when no grade has been submitted at the time grades are recorded. NGR will automatically be noted by the academic management system when the instructor has not yet submitted the course grades, or leaves one grade blank.

Changes on Academic Records

Students have until the time of their graduation to have changes made on their academic records. Once a student has graduated, the academic record is frozen and cannot be changed retroactively.

Failure to Fulfill Nonacademic Requirements

Students failing to fulfill all nonacademic requirements (tuition, fees, library obligations, etc.) will be denied subsequent services, including, but not limited to, withholding of diplomas, transcripts, letters of recommendation, or licensure eligibility until those requirements are met.

Repeating Courses

Students may repeat any course to improve the grade, no matter what the previous grade was. To repeat a course more than once, they must have permission of the Assistant Dean for Academic and Student Affairs. All “F”-graded professional course work must be successfully repeated as soon as the course is offered again (exclusive of summer sessions). A course in which a student received a grade of “C” may be repeated only if all courses in which an “F”, “D”, or “C-” grade previously earned have been successfully repeated with a “C” or better. A required course in the professional curriculum may not be repeated more than twice. Failing a required professional course three times is cause for dismissal. Credit will be earned only once, and the second grade, whether higher or lower, will be computed in the student’s G.P.A. After the second time a student takes a course, all grades except the first will be computed in the student’s G.P.A. LIU Pharmacy is not obligated to offer courses that the student has failed in the academic term immediately following the failure.

Quality Points

The quality point value 4.000 has been assigned to the grade of A, 3.667 to the grade of A-, 3.333 to B+, 3.000 to B, 2.667 to B-, 2.333 to C+, 2.000 to C, 1.667 to C-, 1.000 to D, and 0.000 to F. The quality points to which a student is entitled are computed by the formula X = N x Y, where X is the number of quality points, N the quality point value assigned to the grade, and Y the number of credits. The grade-point average is obtained by dividing the sum of the quality points received in all courses by the total number of credits, including unrepeated F’s. A credit is equivalent to 1 lecture or recitation hour and/or 2-3 laboratory hours per semester. Grade point average computations are carried to the third decimal place from which rounding takes place to the second decimal place. For example, a computed grade point average of 2.994 will be rounded down to 2.990. A computed grade point average of 2.995 will be rounded up to 3.000. On all official LIU transcripts, a grade point average will be displayed to three decimal places with the third decimal place always being zero due to rounding. To graduate, a student must have a grade point average of no less than 2.330 in all work and 2.330 in the professional coursework.

Academic Progression

The College reserves the rights to dismiss, suspend, or probate, at any time, a student whose academic record is unsatisfactory. Prior notification or prior academic probation is not a necessary precursor to academic dismissal or suspension of students who have unsatisfactory academic records or progress. Any student who at any time fails to demonstrate satisfactory progress as indicated below shall be subject to immediate academic dismissal or suspension upon determination or opinion of the College that the noncompliance with satisfactory progress is of such nature that a period of academic probation shall not be afforded to the student. To be in good standing, a student must make satisfactory progress toward fulfilling all requirements of the program in which he or she is enrolled. Failure to do so will be cause for academic dismissal.

Satisfactory progress is ordinarily demonstrated by completing the six-year Doctor of Pharmacy program in the projected six-year time frame; completing the necessary required and elective courses in the sequence as presented previously; maintaining an overall cumulative grade-point average (G.P.A.) of 2.33 or greater in all courses attempted; maintaining a cumulative grade-point average (G.P.A.) of 2.33 or greater in all professional pharmacy courses attempted that are herein prescribed for the third, fourth, fifth and sixth year of study; achieving a semester, term or session grade-point average (G.P.A.) of 2.33 or greater for each semester, term or session attended; and satisfactory and timely completion of additional program requirements, such as completion of the Brooklyn Campus proficiency examinations in computer literacy, satisfaction of the requirements of the Writing Across the Curriculum Program and certification in cardiopulmonary resuscitation.

The College of Pharmacy is cognizant that there may be a variety of reasons why students may not complete the Doctor of Pharmacy program in the projected six-year time frame. Students who meet all other requirements for satisfactory progress ordinarily are not considered to be making unsatisfactory progress, should they require additional courses as a result of their Brooklyn Campus English and/or mathematics placement, should personal circumstances require a leave of absence from the College or a reduced schedule, if service requirements for students serving in the Armed Forces of the United States delay their progress, or if progress has been delayed as a result of unsatisfactory completion of course(s) or as a condition of required remediation due to the academic probationary status of the student. Upon entering the professional phase of the program (third year) the maximum allowable time for the completion of all requirements and the awarding of the Doctor of Pharmacy degree is six years for the projected remaining four years (third, fourth, fifth and sixth years), exclusive of time spent in the armed forces. Students may file a request for an extension of the maximum allowable time with the Associate Dean. Students should include in their request an explanation of the circumstances under which they require an extension to complete their degree requirements. The Assistant Dean for Academic and Student Affairs will consider the request and may consult with the College’s Scholastic Committee regarding the request. The student will be duly notified as to whether or not his or her request for an extension has been granted. Any courses outside the time limit will not count as credits toward the degree unless approved in writing by the Assistant Dean for Academic and Student Affairs.

Failure to satisfy any of the above-listed indicators of satisfactory progress is cause for academic dismissal, suspension or probation and any one or more of the three (dismissal, suspension, or probation) will be applied immediately upon failure to maintain satisfactory progress. If dismissal or suspension is not applied, then probation will apply.

Academic probation is most typically the initial official action for a student failing to make satisfactory progress. Every attempt is made by the College of Pharmacy to duly notify students that they have been placed on probation. Students in the College of Pharmacy, as students enrolled in a professional program, are expected to be fully aware of the requirements for satisfactory progress and are expected to be fully capable of determining whether their own academic progress is in compliance with the requirements for satisfactory progress. As such, all students are further expected to understand that if academic dismissal or suspension is not immediately applied in their case that their status is probationary, whether or not they receive notification from the College of Pharmacy in that regard. All students failing to make satisfactory progress are expected to take initiative towards remediation of unsatisfactory progress.

Academic Probation

Conditions of a student’s academic probation are as follows:

  1. Typically, the maximum number of semesters, terms or sessions exclusive of summer sessions, of academic probation permitted is two during the pre-professional phase (P-1 & P-2) of study and two during the professional phase (P-3, P-4, P-5 and P-6) of study. The two semesters may be either consecutive or separate. Any student who is on or qualifies for probation for a third semester in either the preprofessional phase or professional phase of study will, with great probability, be academically dismissed from the College. On rare occasions, upon review by the Assistant Dean for Academic and Student Affairs and/or the College’s Scholastic Committee, additional semesters, terms or sessions of academic probation may be afforded the student in order for the student to remedy his or her noncompliance with the standards of satisfactory academic progress, if it is the determination and/or opinion of the Assistant Dean for Academic and Student Affairs and/or the College’s Scholastic Committee that such extension of the probationary period might reasonably result in a remediation of the unsatisfactory academic progress. When such extension of academic probation is granted, it shall not be construed that further extensions will be granted or that the possibility of academic dismissal or suspension is lessened should noncompliance with the standards of academic progress continue to exist at the conclusion of the probationary period extension. Students on extensions of academic probation are typically required to conform to a written agreement regarding their academic progress. Failure to achieve the levels of academic performance as specified in the agreement is cause for academic dismissal from the College.
  2. Students who are not in compliance with the standards of academic progression for any reason are not permitted under any circumstances to enroll and/or participate in any courses with experiential components. Students who come into noncompliance with the standards of academic progression at any time that they may be enrolled or participating in any courses with experiential components will immediately be required to withdraw from those courses and will not be permitted to re-enroll or participate in such courses until their noncompliance with the standards of academic progression are remedied.
  3. A student who has been placed on academic probation is limited in participation in extracurricular activities. A probationary student may hold membership in clubs, organizations and fraternal societies. A probationary student is barred from holding any office, chair or committee seat in such clubs, organizations and fraternal societies. A probationary student may attend lectures and other events sponsored by such clubs, organizations and fraternal societies and/or by the College that are deemed to be of an educational nature.
  4. A student on academic probation is/may be required to participate in academic counseling and/or enroll in a remedial program of study.

Academic Suspension

Academic suspension may occur in those cases when it is the determination of the College of Pharmacy that the particulars of a student’s failure to achieve satisfactory progress are of such nature that a period of time away from the College would likely improve the prospects for remediation of unsatisfactory progress when the student is permitted to resume his/her studies. By way of example, academic suspension might be prescribed when a student indicates that his/her failure to maintain satisfactory progress is due to some type of personal circumstance, such as infirmity, family problems or economic difficulties. In such cases, the College may require a period of academic suspension of from one-to-two semesters of study until such time that the extenuating causes that have been determined to be factors in the student’s unsatisfactory progress have been reasonably ameliorated. Academic suspension may also be applied when the student’s academic difficulties have created a situation where he/she may need to repeat courses in order to meet the prerequisite qualifications to move forward into the next term of study.

Academic Dismissal

The College reserves the right, as previously noted, to academically dismiss a student at any time if a determination is made, after a thorough review by the Assistant Dean for Academic and Student Affairs and/or the Scholastic Committee of the College, that the student’s academic record is unsatisfactory or otherwise does not comply for any reason with the standards of satisfactory academic progress. Typically, academic dismissal occurs whenever a determination has been made by the College of Pharmacy that a student’s failure to maintain satisfactory progress is of such severity or length of time, as defined by the following guidelines, that the student should be permanently withdrawn from the College. When applying a standard of length of time to an academic dismissal, except in those rare instances, as noted above, where an extension of academic probation may be granted, dismissal will be applied whenever the student has maintained, for two semesters, an overall cumulative grade-point average (G.P.A.) of less than 2.33 in all courses attempted, two semesters of maintaining a cumulative grade-point average (G.P.A.) of less than 2.33 in all professional pharmacy courses attempted that are herein prescribed for the third, fourth, fifth and sixth year of study, or two semesters, terms or sessions accumulating two instances of a grade-point average (G.P.A.) of less than 2.33 for a semester, term or session attended. When applying a standard of severity to an academic dismissal, a dismissal may be applied at any time that a student has acquired an overall G.P.A. of 1.75 or less in all courses attempted or a G.P.A. of 1.75 or less for a semester, term or session attended. For students in the professional phase of the program (3rd, 4th, 5th or 6th year) academic dismissal may be applied if the G.P.A. in all professional courses attempted that are herein prescribed for the third, fourth, fifth and sixth year of study is 1.75 or less after one semester of study in the professional phase, 1.95 or less after two semesters of study in the professional phase, or 2.2 or less after three or more semesters of study.

A student may appeal an academic dismissal once by petition to the Scholastic Committee of the College. The petition should present a thorough analysis by the student of the reasons for having failed to maintain satisfactory academic progress and a comprehensive plan for rectifying his/her deficiencies within a reasonable period of time, preferably after one semester of study but not exceeding two semesters of study, and that conforms with all other academic regulations of the College. The petition is considered by the committee which may request that the student appear before this committee to substantiate his/her position and answer questions. The committee then makes its recommendations on the petition to the Assistant Dean for Academic and Student Affairs. Students are advised that successful appeals of academic dismissals are rare and usually occur only in those circumstances where substantive underlying causes for unsatisfactory academic progress were previously unknown to the College. Generally, as noted above, in cases where substantive underlying causes exist for unsatisfactory progress, an extension of academic probation will have been granted to allow the student additional opportunity to remedy his/her noncompliance with satisfactory academic progress. Decisions of the Scholastic Committee and/or the Assistant Dean for Academic and Student Affairs that a student believes may demonstrate arbitrary and capricious treatment or to be fundamentally unfair may be appealed, as a final step, to the Dean of the College of Pharmacy.

Academic Status

Third-year Student: A student who has completed the preprofessional requirements with a minimum G.P.A. of 3.00.

Fourth-year Student: A student who has finished all third-year courses with a minimum G.P.A. of 2.33.

Fifth-year Student: A student who has completed all fourth-year courses with a minimum G.P.A. of 2.33.

Sixth-year Student: A student who has completed all fifth-year courses with a minimum G.P.A. of 2.33.

Prerequisites

Students are not permitted to register for any professional course unless all science and math and 21 Liberal Arts prerequisites have been successfully completed. Students are responsible for knowing the prerequisites for courses as stated in the LIU Brooklyn Undergraduate Bulletin and LIU Pharmacy Professional Program and Graduate Bulletin. Students found to be enrolled in a course for which they have not met the prerequisites will be withdrawn from the course regardless of the point in that course where the discovery is made. Students are advised that the lack or the failure of a prerequisite course may significantly impede their academic progress by preventing their enrollment in one or more subsequent courses. Many courses are offered only once a year; hence failure of a course may result in a delay of a year until such course is repeated and the student is authorized to enroll in subsequent courses.

Withdrawal from All Courses

Students in good academic standing who wish to spend a period of time away from the College or students who are on academic probation and who want to withdraw from all classes must give a valid reason and (a) obtain, from the Office of the Registrar, an Application for Permission to Withdraw, complete it, as indicated, and have it approved by the Assistant Dean for Academic and Student Affairs, and (b) clear their financial account.

Withdrawal from One or Several Courses

When students are registered for a course, they are considered to be in attendance until the date of their official withdrawal.

Readmission

If a student has been in good academic standing, has withdrawn from all courses and desires to return to the College of Pharmacy within one year of his/her withdrawal, he/she may be considered for readmission by completing an application for readmission, available from the Admissions Office, subject to approval of the Assistant Dean for Academic and Student Affairs. Students are advised that readmission is not guaranteed except in such cases where a leave of absence has been granted by the Assistant Dean for Academic and Student Affairs and then only within the time frame established for the leave of absence. Students who have been withdrawn from the College for more than one year are generally not granted readmission. Such time limits do not apply to students who have been fulfilling service requirements in the Armed Forces of the United States.

If a student has been suspended or dismissed for disciplinary reasons and desires to return to the College of Pharmacy, his/her application for readmission is referred to the Office of the Assistant Dean for Academic and Student Affairs. The Assistant Dean’s office will advise the student of the following procedure which may be required for readmission: the student may be granted a hearing by the appropriate faculty committee for consideration of action on his/her readmission application. The student is required to submit a written petition stating the nature of his/her problems and a workable solution to those problems. The application for readmission and the petition are then considered by the appropriate faculty committee. The student may be requested to appear before this committee to substantiate his/her position and answer questions. The committee then makes its recommendations and/or recommends performance conditions on the readmission application to the Assistant Dean for Academic and Student Affairs. The College is not obligated to reconsider an application for readmission.

If a student has been on academic probation, has withdrawn from all classes and desires to return to the College of Pharmacy, his/her application for readmission is referred to the Assistant Dean for Academic and Student Affairs. The Assistant Dean’s office will advise the student of the procedure described above, which may be required for his/her readmission. If the Associate Dean approves the recommendations of the committee for readmission, such student will be readmitted and is on probation.

Registration and Advisement

Students may register either online or in person. Students should routinely and closely monitor notifications while they are logged into MyLIU.edu regarding on-line appointment dates and times for self-service registration for upcoming academic terms. Students desiring to register in-person should make appointments with academic advisers in the College’s Office of Student and Professional Affairs during the registration periods specified in the published academic calendars. Academic advisers are available at all times during normal business hours to assist students with issues regarding class selection and scheduling as well as academic progress. Advisers also provide guidance to students in matters regarding academic probation.

Admission to Experiential and Laboratory Courses

Prior to beginning introductory and advanced pharmacy practice experiences, each student needs to submit proof of being a U.S. citizen or non-citizen national, is a lawfully admitted immigrant for permanent residence, or is a temporary visitor lawfully admitted for educational study. In addition, students are required to complete a background check, and undergo a toxicology screen to identify drug use. Many sites reserve the right to repeat background checks and drug screens prior to or during an experiential course.

In compliance with the U.S. Public Health Service requirements, it is recommended that pregnant students not enroll in Human Anatomy, Physical Assessment and Drug Administration, or other courses in which students may come into contact with tissue and/or pathogens, or to engage in experiential courses where there are patients/clients with infectious diseases, unless first receiving written permission from their physicians.

All students enrolled in pharmacy courses with an experiential component are required to have satisfactory yearly physical examination reports. A completed health form must be submitted to the Office of Experiential Education by the deadline dates established for each academic term. It is the responsibility of each student to visit a physician and to obtain a physical examination, specific laboratory tests and immunizations at the student's own expense. Students must show proof of positive titers for rubella, rubeola, mumps, varicella and hepatitis B; proof of vaccination is not acceptable to practice sites. Proof of having received appropriate booster doses of diphtheria and tetanus, and proof of polio vaccination are also required. Students need to obtain a meningococcal vaccination or sign a form to indicate that they are waiving this requirement. Students need to obtain a test for exposure to tuberculosis — e.g., a PPD (or Mantoux tuberculin test) or a QuantiFeron — immediately before and then every six months during experiential education. If a PPD is performed, a 2-step test is required annually; other assessments during the year may be with a 1-step procedure. A positive Mantoux (PPD) test will require that the student get a chest x-ray and be assessed for the presence of tuberculosis. The decision to treat the student needs to be discussed with the individual physician. In addition, all students are to be tested for syphilis before commencing an experiential course.

The College reserves the right to require additional medical tests or documentation it determines are necessary for protecting the health of the student, other health-care providers and patients. Individual sites affiliated with the pharmacy program may require additional medical information from students, and may require that students submit various forms directly to the experiential site prior to beginning an experiential course.

It is the student's responsibility to fulfill these requirements in order to participate in experiential courses. Failure to submit required reports within the specific time limit automatically results in a monetary fine and may deny admittance of students to pharmacy courses with experiential components. Students must prove that they are knowledgeable of the Health Insurance Portability and Accountability Act (HIPAA) as it relates to pharmacy and complete appropriate OSHA training. As such, students will complete College-sponsored HIPAA and OSHA training programs and might need to complete additional training at individual practice sites.

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