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Satisfactory Academic Policy

Satisfactory Academic Progress Standards

 

Standards for Federal Financial Aid Programs

Federal regulations require students to make satisfactory academic progress (SAP) toward the completion of a degree or certificate program in order to receive Title IV financial aid, which includes Federal Pell and SEOG Grants, Federal Work Study, Federal Perkins Loans and the Federal Direct Loan Program.  Satisfactory academic progress is measured qualitatively and quantitatively by two components: a student's cumulative grade point average (GPA) and the amount of credits they have earned relative to their year in school and enrollment status.

Satisfactory academic progress is measured annually, at the end of the Spring semester, after all grades have been submitted. Students failing to meet the above criteria are eligible to appeal this decision if extenuating circumstances played a factor in their academics.  Examples of such circumstances could include an illness, accident, separation or divorce, or the death of a relative.  An appeal must be made in writing to the University and include an explanation of the circumstance(s) that may have adversely affected the student's ability to meet the academic requirements, and the changes that have occurred which will allow them to make SAP in the future.  All appeals must be accompanied by supporting documentation, such as a letter from a doctor or attorney.  If an appeal is granted, the student will either A) be placed on probationary status for one semester after which the student must meet SAP guidelines, or B) must be successfully adhering to an individualized academic plan that was developed for them as part of their appeal.  Failure to meet these criteria will result in loss of eligibility for Title IV funds.

Students wishing to receive Title IV financial aid for summer semesters may have these awards evaluated and offered prior to a determination of SAP.  All students receiving summer aid will have their SAP evaluated after all spring grades have been submitted.  Students not making progress will have their summer aid cancelled, and the student will be liable for all assessed charges unless an appeal is filed and granted as outlined above.

Undergraduate Criteria

The criteria below outlines the progress that is required for a full time undergraduate (non-pharmacy) student to be considered in good standing:

SAP Completion Requirements

Number of Credits
Attempted
Number of
Credits Earned
0 - 29 50%
30 - 121 67%
100 - 192 80%

SAP GPA Requirements

Total Credits
Earned
Cumulative
GPA Required
0 - 29 1.8
30 - 59 1.9
60 and above 2.0

Graduate Criteria

The criteria below outline the progress that is required for a full time graduate (non-pharmacy) student to be considered in good standing:

Completion Rate Requirement

  • All students must earn at least 67% of their attempted hours.  The maximum time frame to complete each degree varies by Department and is outlined in the bulletin under the specific degree program.

GPA Requirement

  • Students who have earned fewer than 13 credits must maintain a 2.5 GPA; students who have earned 13 credits or more must maintain a 3.0 GPA

Professional Criteria

The criteria below describe the progress that is required for a full time pharmacy student to be considered in good standing:

SAP Completion Requirements

Number of Credits
Attempted
Number of
Credits Earned
0 - 29 50%
30 - 208 67%
209 and above 80%

SAP GPA Requirements

Total Credits
Earned
Cumulative
GPA Required
0 - 29 1.8
30 - 59 1.9
60 - 138 2.0
139 and above 2.33

Additional Information

  • Progress standards for part-time students are prorated based upon the criteria above.
  • Qualifying transfer credits are counted as both attempted and earned credits but have no effect on the GPA.
  • Grades of W (Withdrawal), UW (Unofficial Withdrawal), ABS (Absent), INC (Incomplete), and IF (Incomplete Fail) are counted as credits attempted but not completed, and do not affect the GPA.
  • Repeated classes will count only once towards credits completed. A student may receive aid for a repeated class that has been successfully completed once.
  • Students may not receive Federal aid for classwork that exceeds 150% of their degree requirements.
  • Any departmental requirements that exceed these standards must be adhered to for the purposes of evaluating SAP. 

New York State Education Department Standards for TAP Awards

To receive financial aid awards from New York State, including undergraduate Tuition Assistance Program (TAP) funding, students must meet the academic standing requirements as defined by the New York State Education Department. These requirements are different than those set forth by the Federal government, and are applicable only to New York State awards.

The basic measures for good academic standing for TAP Awards include the following:

  • Pursuit of Program: A student must receive a passing or failing grade (A-F) in a certain percentage of courses each term.
  • Satisfactory Academic Progress: A student must accumulate a specified number of credits and achieve a specified cumulative grade point average (GPA).

The requirements for meeting these standards increase as the student progresses, and is based upon the number of State awards that the student has already received.  Students failing to meet the required criteria are eligible to request a one-time waiver of the academic and/or "C" average requirement(s) if extenuating circumstances played a factor in their academics.  Examples of such circumstances could include an illness, accident, separation or divorce, or the death of a relative.  An appeal must be made in writing to the University and include an explanation of the circumstance(s) that may have adversely affected the student's ability to meet the academic requirements, and the changes that have occurred which will allow them to make SAP in the future.  All appeals must be accompanied by supporting documentation, such as a letter from a doctor or attorney.  If a waiver is granted, the student will be eligible for the State award for the semester for which they were granted the waiver.  The student must be meeting the academic progress and pursuit of program requirements to receive further awards.

The charts below outline the progress that is required for an undergraduate student to be considered in good standing:

Baccalaureate Semester Based Program Chart (2006 Standards)

Applies to students first receiving aid in 2007-08 through and including 2009-10 and remedial students first receiving aid in 2007-08 and thereafter.

Semester 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th
Before Being Certified for Payment:                    
A student must have accrued at least this many credits 0 3 9 21 33 45 60 75 90 105
With at least this GPA 0 1.1 1.2 1.3 2.0 2.0 2.0 2.0 2.0 2.0

Baccalaureate Semester Based Program Chart (2010 Standards)

Applies to nonremedial students first receiving aid in 2010-11 and thereafter.

Semester 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th
Before Being Certified for Payment:                    
A student must have accrued at least this many credits 0 6 15 27 39 51 66 81 96 111
With at least this GPA 0 1.5 1.8 1.8 2.0 2.0 2.0 2.0 2.0 2.0

Additional Information

  • All students must be registered for a minimum of 12 credits per semester.
  • A student may not receive a NY State award for repeating a class that they have already successfully completed (i.e. the credits for a repeated class for which the student has already received a satisfactory grade will not count towards the full-time requirement).
  • The standards that a student must meet are dependent upon when a student first received an award from NY State, as well as their remedial status.
  • A student is placed on the chart above based upon their total TAP points received, including any award(s) received at a previous institution(s).
  • To continue to receive TAP funding, a minimum number of credits must be completed each term, as well as on a cumulative basis.
  • A student must maintain a minimum grade point average (GPA) prior to being certified for a TAP payment.  This average increases as the student progresses in payment points.
  • All students must have a cumulative GPA of 2.0 (a "C" average) or better after accumulating 24 or more payment points (e.g., 4 full time semesters).
  • A student who is not making progress, and/or is not meeting the "C" average requirement may request a one-time waiver if extenuating circumstances affected their academic performance.  A student may only receive this waiver once for NY state awards.