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Official & Unofficial Withdrawal Policy

Definitions

Official Withdrawal

An Official Withdrawal refers to an action taken by a student to discontinue enrollment after the drop period has expired.  The course is recorded on the transcript with a grade of W.

  • Course Withdrawals/Partial Withdrawals - when a student withdraws from one or more classes, but remains enrolled in at least one class.
  • Term/Session Withdrawals/Complete Withdrawals - when a student drops or withdraws from all of his/her courses in a current term. This can occur at one time or over a period of time within a term.

Unofficial Withdrawal

An Unofficial Withdrawal refers to a student who fails to attend or ceases to attend one or more classes without officially withdrawing from the University.   The course is recorded on the student's transcript with a grade of UW.

Course Drop

A Course Drop is an action taken by a student prior to the start of, or during the term. The dropped course does not appear on his/her transcript. Please refer to the University Add/Drop Policy for details on course drops.

Official Withdrawal Deadlines

  • Complete Term/Session Withdrawals - Students may officially withdraw from the University prior to the start of finals.
  • Summer Session Withdrawals - Students may officially withdraw from the University prior to the start of finals for the session.
  • Winter Session Withdrawals - Students may officially withdraw from the University on or before the seventh day of the session.
  • Course Withdrawals/Partial Withdrawals - Students may officially withdraw from one or more classes through the 10th week of the term. Please refer to the Academic Calendar in the Campus Bulletin on the University website for specific dates in each term.

Withdrawal Methods

The University permits students to withdraw from a course, session, or term in the following manner:

Submit Completed Withdrawal Application Form

A student may withdraw in person, by fax, or by email by submitting a signed and completed Withdrawal Application Form to the Office of the Registrar by the withdrawal deadline.  Forms are processed upon receipt.  Any forms faxed outside business hours, during weekends or holidays will be processed the following business day.

Process through MyLIU

  • Course Drop - Students can use their MyLIU portal to drop courses online through the second week of the term.  Please refer to the University Add/Drop Policy for details on course drops.
  • Email to Office of the Registrar - A student may notify the Office of the Registrar of their intent to withdraw from the University via their MyLIU e-mail account.  Due to FERPA regulations, the University will not respond to requests from outside email sources.  In the body of the email, the student must state their intent to withdraw from a course, session, or term.  Please include your Student ID number and direct contact information.

Withdrawal Impacts

Effective Date of Withdrawal

  • Official Withdrawals: The withdrawal date will be recorded with an effective date when all forms are completed, signed and returned to the Office of the Registrar.  The University has a published Appeals Policy for students who wish to appeal their official withdrawal date.
  • Unofficial Withdrawals: The withdrawal determination date for students who do not officially withdrawal will be recorded as the last date of the term.  For Federal financial aid purposes, it will be assumed that the student unofficially withdrew at the midpoint of the term.  See Grading Policy for additional details.

Tuition Liability/Refund

  • Official Withdrawals and Drops: The effective date of drops and/or withdrawal will determine the student tuition liability due or refund due to the student.   See Tuition Liability Policy for additional details, including refunds for room and/or board charges.  The University has a published Appeals Policy for students who wish to appeal tuition charges and fees due. 
  • Unofficial Withdrawals: The student is responsible for all associated tuition charges and fees.

Transcript/Grades

  • Official Withdrawals: A grade of W will be assigned for the course or courses and will appear on the student's transcript.
  • Unofficial Withdrawals: A grade of UW will be assigned for the course or courses and will appear on the student's transcript.
  • Drops: The course will not appear on, or will be removed from the student's transcript.

Credits Attempted/Earned

  • Official Withdrawals: The course or courses will be considered attempted but not earned.
  • Unofficial Withdrawals: The course or courses will be considered attempted but not earned.
  • Drops: The course or courses will neither be considered attempted nor earned.

Grade Point Average

Withdrawn or dropped courses do not affect a student's grade point average.

Financial Aid Adjustments

  • Change in Student Status: Students who change their enrollment status from full-time to part-time, or from full or part-time to below half-time, due to a partial drop or withdrawal, may have their Federal, State, and/or University aid adjusted.  The University may also be required to report the student's change in enrollment status to lenders, which can trigger the repayment of student loans.  Students will be notified in these cases via writing.
  • Cancellation of Financial Aid: Students will have their financial aid cancelled if the student drops all courses and does not incur any liability, or fails to meet satisfactory academic progress standards as a result of the withdrawal.  Financial aid for future terms may also be cancelled.  See Appeals Policy and SAP Policy for additional details.
  • Return of Federal Funds: The University is required to return funds for students who stop attending all courses before completing 60% of the term.  The student will be notified by mail of the unearned amounts returned to the Federal financial aid programs.  The return of Federal funds may result in a balance due to the University, particularly if the student previously received and cashed a refund check.  See Return of Federal Funds Policy for additional details. 

Residential Life

Students residing in on-campus housing must contact the Office of Residence Life upon withdrawal from the University. Students must follow proper check-out procedures and must vacate their campus housing within 48 hours of the effective withdrawal date.  Students who drop or withdraw from a future term must vacate their campus housing after completion of finals.  Room and board charges must be cancelled through the Office of Residence Life.  Liability for these charges will be assessed at the time of cancellation. 

Future Enrollment

Students who withdraw from all courses may be subject to readmission.  Students who withdraw from the University must be in good financial standing in order to  register for future classes or have access to their official and unofficial transcript.

Special Program Participation

  • Athletics: In accordance with NCAA regulations, all intercollegiate athletes must notify the Athletic Department and Office of Admissions when partially or fully withdrawing from the University.
  • Veterans: In accordance with VA regulations, students receiving veteran's benefits must notify the VA Certifying Official on campus when partially or fully withdrawing from the University.
  • HEOP: Students participatingin the Arthur O. Eve Higher Education Opportunity Program must notify the HEOP Program Director when partially or fully withdrawing from the University.
  • Honors: Students participatingin the Honors Program must notify the Honors Program Director when partially or fully withdrawing from the University.

Alternatives to Withdrawal

Schedule adjustments

When contemplating a withdrawal due to scheduling conflicts, students should discuss their situation with their academic advisor, academic dean, or the Office of the Registrar to see if accommodations can be made.

Incomplete Grades

For some students, receiving an incomplete grade and finishing the coursework at a later time may be a better option than withdrawing from the University.  Students should be advised to discuss this option with their instructor, academic advisor or academic dean.