Proposal Review and Approval

When preparing grant proposals for external submission please be sure to work with Pre-award Manager Angela Stark Angela.Stark@liu.edu and cc OSP@liu.edu, ASAP ideally, 4-6 months prior to the deadline. For help with improving the competitiveness of the proposal, PI's should contact Rick.Nader@liu.edu or Alan.Gertler@liu.edu in Research Development.

Sponsored Projects Overview
Budgeting Primer on Externally Submitted Grant Applications
Budget Template
Facilities and Administrative and Fringe Benefit Rate Agreements 

Grant Proposal Routing Form

Effective November 1, 2019, the Office of Sponsored Projects implemented the online IRBManager system for grant proposal routing and approvals. PIs also must use this portal for submission of LIU’s Conflict of Interest Annual Disclosure Form. As soon as feasible, please initiate a Grant Routing Form along with the budget template, budget narrative/justification, and project abstract through IRBManager no later than one month prior to the proposal deadline. Once the proposal has cleared the routing process, the applications are authorized for submission. If a new investigator, or your first grant application, please contact pre-award as soon as possible and submit your annual Conflict of Interest (COI) Disclosure form prior to submitting the grant proposal routing form through IRBManager. COI only needs to be done once per year. Any question on COI should be directed to Lacey Sischo, Director of Compliance Lacey.Sischo@liu.edu with a cc to OSP@liu.edu. Instructions are below on how to navigate IRBManager. Should you have any questions or wish to schedule training with the Office of Sponsored Projects, kindly contact Michael Marino, Executive Director of Sponsored Projects at Michael.Marino@liu.edu with a cc to OSP@liu.edu.

LIU IRBManager grant routing form instruction manual
IRBManager quick guide grant routing form

Sponsored Project Policies

Many external sponsors (particularly federal) and regulatory agencies require that institutions conducting research or engaging in the grant enterprise have certain policies in place to be the recipient of funds. All Investigators are required to annually submit a Conflict of Interest Disclosure form. “Investigator” is defined as the principal, co-principal and all other key person(s) who are responsible for the design, conduct or reporting of an LIU program, project, activity or service described in any application made through LIU for funding or any grant award. "Investigator" shall include the investigator's spouse and dependent children. You can find LIU’s Investigator Financial Conflict of Interest Disclosure policy below. Additionally, research misconduct is an extremely serious matter. If you will be conducting research at LIU, it is very important that you review the Scientific Misconduct policy attached below. Should you have any questions, please contact Michael Marino, Executive Director of Sponsored Programs at Michael.Marino@liu.edu.

Conflict of Interest Policy
Misconduct in Science Policy

Research Contract Process

Often, as part of your research or sponsored projects activity, PIs and institutions are being asked to sign formal contracts with sponsors or third party potential or actual collaborators. LIU’s Contract Application forms (CAP) should accompany all contracts and all require LIU review. Once a contract is deemed appropriate, the Statements of Work and contract documents should be sent to the Executive Director of OSP for review. Two versions of the CAP form can be found below and the process is as follows. Should you have any questions please contact Michael Marino, Executive Director of Sponsored Projects at michael.marino@liu.edu with cc to osp@liu.edu.
  1. One page CAP form should be used for funding contracts that are signed off by the Office of Sponsored Projects (OSP) inclusive of subcontracts to third parties
  2. Multi-page CAP forms should be used for agreements where funds are sent out to third parties with the exception of subcontracts
  3. All CAP forms must be signed off by originating faculty member and Dean and forwarded to OSP
  4. OSP will review agreement and forward to Legal and/or other offices (if applicable) for their review
  5. IT should review all agreement that involve the use of new electronic platforms or have other IT implications
  6. Once those signatures are received on the CAP form, CFO shall sign agreements covered in Point 2 or just sign the CAP form and return to the OSP for signature as specified in Point #1 above
  7. Material Transfer agreement that involve a payment to an outside party should be signed off by the CFO. Those not carrying compensation can be signed off by OSP
  8. Non-disclosure agreement carrying no compensation should be signed off by OSP
  9. Once fully executed copies of contracts are received, OSP, Legal, Finance and IT (if applicable) will retain fully executed copies
  10. If applicable, fully executed contracts shall be forwarded to Procurement for processing
  11. Data Use Agreements and IRB Reliance Agreements carrying no compensation should be signed off by OSP. Those carrying compensation are signed off by the CFO

Research Development, Technology Transfer, Industry Agreements and International Memoranda of Understanding/Agreement

Collaboration in research and sponsored projects is increasingly commonplace, both with industry and among multiple partners engaged in complex, cross-border activities. Faculty and researchers often need to clarify roles, responsibilities in the conduct of joint and collaborative activities. Further, risk management and oversight of intellectual resources through technology development and transfer, is a priority for LIU. OSP oversees the process of establishing and maintaining new (international or domestic) partnerships that require institutional sign off. Faculty wishing to enter into Joint Activities internationally, with industry, or who are seeking to grow exchanges should contact Rick Nadar, Chief Research and International Officer, at Rick.Nader@liu.edu. CAP form (one page)
CAP form (multi-page)